MINUTES FOR HUI HELD 27 OCTOBER 2010

MINUTES FOR HUI HELD ON THE 27 OCTOBER 2010

IN ATTENDANCE:  Paparina, Paula, Les, Wendy, Thelma, Kimi, Violet and John Taylor

ABSENT:  Merv

Karakia:  Kia hora te marino (Les)

Waiata:  Ma te kahukura

AGENDA/MATTERS ARISING

Our Vision and Purpose

VISION

• Bicultural organisation
• Bicultural partnership with Board
• Embracing, enabling

PURPOSE

• Build relationships (client, whanau, hapu, iwi and other groups/agencies.  Plus like-minded others)
• Build capacity and resources
• Aligned to CC core values (which are honour people and their stories; build capacity - in people, communities, in the team; check it is right and celebrate - diversity, challenge and success)

*  Below are the ideas Merv had that he emailed to Paparina seeing as he was absent:

PURPOSE:

1. Advisory
2. Educative (especially around the orientation and evaluation phases)
3. Tautoko/Awhi
4. Kaitiaki
5. Collaborative with tauiwi
6. Enhance and maintain the whakatika/whakapono of our practice; keeping the mauri/wairua alive and evident

 TERMS OF REFERENCE/STRUCTURE: 

1. I do believe in a quorum and I believe in the protection of entry to TM
2. I would say that at least 80% of existing members need to approve any new member.  It might even pay to say that the Chair has veto power, as a Service Manager has a high-level oversight and might have heard wind in the organisation re: the conduct of that nominee
3. Terms of reference.  Personally I would leave it up to TM's 'worldview' where we get to determine if te/nga take are significant for us to take on board
4. The Trust Deed should be able to inform us about how the Board goes about their process of electing board members

Limited membership to 10 members only.  At the moment there are 7 of us.

What is the process to recruit other members?  Should you have to be Maori/Pacific Islander to be a part of Toitoi Manawa?

Initially Maori/Pacific Island members while at this embryonic stage - later on open up . . . .

Potential members Tanya and Merv?

Toitoi Manawa meetings are open to the Board/ED & GM at all times

STRUCTURE OF MEETINGS

• Begin with Karakia/Waiata
• End with mihimihi
• Agenda:  Apologies, minutes, general business etc

12 month cycle for members discussed.  Expectation of 12 month commitment to Toitoi Manawa

What is the process to recruit and induct new members?